What to Consider When Planning an Event in Dubai – A Complete Guide

Introduction to what to consider when planning an event

Dubai has emerged as a leading destination for events with numerous facilities, five-star hospitality, and lively cultural  activities. No matter whether it is a business meeting, marriage or any other social event, it is  very important to think through all the aspects that are likely to make the event a success or a  failure. This guide will help you navigate through all the aspects that you need to consider when planning an event  in Dubai, the legal aspects, the funding, the venues and others.

Use The PartyPlatform to find vendors for your special occasion in Dubai or Abu Dhabi!

Learn About the Legal  and Cultural Issues of the Event

Dubai has certain laws when it comes to hosting events, especially for  events that are to be held in public or to draw a large crowd. It is imperative to make  sure you get the right permits from the right authorities, for instance, the Dubai Tourism Board or the  Dubai Municipality.

However, when asking yourself what to consider when planning an event, it is very important when one gets the culture of Dubai correct when planning  to host an event in Dubai. Event planners should also consider issues such as clothing, the time to hold events (including during Ramadan), and the availability of alcohol. Compliance with the following recommendations will help avoid certain problems and make the event proceed without a hitch.

Set a Realistic Budget

Development of a clear and accurate budget is one of the most important aspects of event management. Include the following expenses:

• Venue rental fees

• Catering and beverages

• Entertainment and decorations

• Transportation and accommodation

• Permits and other expenses

To avoid the situation of overspending it is better to distribute the funds wisely and always to have a contingency budget to handle extra expenses that may occur. You should also consider shopping around for suppliers’ prices and negotiating  for contracts to help you stay within your budget.

Choose the Right Venue

There is a wide variety of venues in Dubai that are suitable for all kinds of events. From the beautiful hotel ballrooms to the stunning beach resorts, rooftop lounges, and even the desert camps, there is plenty to choose from.

When selecting a venue, consider:

• The number of guests and the arrangement of the seats

• The location and the ease of access to it

• The indoor and outdoor features of the venue and whether it is suitable for the particular season

• Whether there are in-house facilities such as catering and decoration.

The ideal venue should be related to the theme of the event and the expectations of the guests concerning the experience.

The UAE offers different kinds of venue for each event.

Dubai offers a diverse selection of venue themes to cater to different event styles. Here are some popular options:

Luxury Hotel Ballrooms

• For example, for weddings, corporate galas, and other high end social events.

• Has chandeliers that are huge, over the top decor, and five star catering.

Beachfront Venues

• Perfect for: Relaxed weddings, birthdays, and sunset parties.

• Expert Features: Oceanic ambience, outdoor events, tropical decor.

Rooftop Lounges

• Good for: Cocktail parties, networking events, small groups of people.

• Provides: A beautiful city view, beautiful lights, and a lively atmosphere.

Desert Retreats

• Suitable for: Cultural events, themed celebrations, and small gatherings.

• Featuring: Traditional Arabian architecture, fire arts, and tented luxury throughout the desert.

Yacht Events

• Perfect for: Parties, engagements, and corporate networking.

• Offers: A royal ambience with beautiful waterfront views, high standard food and beverage, and entertainment.

Garden and Outdoor Spaces

• Ideal for: Engagement parties, baby showers, and other small gatherings.

• Featuring: Green plants, lights, and beautiful flowers.

To select the right venue theme, one must consider the event's purpose, the guests' interests, and the desired atmosphere..

Transport and Suppliers

A  successfully planned event is a product of a well-coordinated event. Properly plan transportation, parking,  and guest accommodations, especially if your guests are coming in from another country.

It is also important to  engage professional caterers, decor, entertainment, and technical support. As well, to work with reputable  suppliers who have previous experience of working on events in Dubai to provide quality and reliable services.

Focus on Guest Experience

A good event is one that has a lot of activities that will make the guest  happy and have a enjoyable time. Some of the ways through which you can ensure that your guests are  well catered for include:

• Welcome gifts that are tailored to the individual guest

• Other forms of entertainment like music, dance, or photo booth

• Comfortable chairs and easily accessible facilities.

This will make your participants happy and satisfied and leave them with a good impression of your event.

How to Use The PartyPlatform App to Plan an Event in the UAE

Planning an event can be quite a task, but the PartyPlatform app helps in simplifying the process by connecting you to the best venues and suppliers in the country. Here is how you can employ it to simplify your event planning:

1. Download and Sign Up

   • First, download The PartyPlatform app for your mobile device and sign up for an account.

   • Enter information about your event like the type, date, location and the number of guests that you expect.

   
   

2. Browse and Select Venues

   • Filter or search to choose venues that are appropriate for your event and within your price range. - You can see clear pictures, and ask for availability and prices within a few minutes.

   
   

3. Find and Book Vendors

   • A curated selection of reputable suppliers of catering, entertainment, photography, decorations and other related services is  provided. - Read reviews, look at portfolios, and contact vendors for a quote within the app.

   
   

4. Manage Bookings and Communication

   • All your quote requests can be found in one place, and  you will not have to look for venues or vendors’ contact details.

   • Your selected vendors are notified and provided with your event details so will respond promptly.

   
   

Using the The PartyPlatform app, you  can save time, reduce stress and achieve a smooth planning process from start to finish.